Instructions to Speakers

In General

All presenters are asked to come to the room where their session is taking place at least 15 minutes before the session starts.

When you get to the session room, locate the session chair and introduce yourself. You can then provide some brief info about yourself that the session chair can use when introducing you, e.g. how to pronounce the name, your institution and your position (especially if there are changes).

In the session room, you also need to upload the presentation to the session room computer. Presentations should be uploaded to the Share Volume before the conference. Technical assistants will be available to help you with uploading if necessary. The presentation should also be quickly tested to make sure that everything works before the session starts. All presentations must be in English and should be free of commercialism.

If you have specific requirements, such as sound or videos, we strongly recommend that you test this on the session room computer in advance of the session (during an earlier break) to avoid last minute technical problems.

The conference computers will all be running Powerpoint. All presentations must therefore be able to run on this software, alternatively you can also present in pdf-format. If your presentation is developed using other software (e.g., on a Mac), make sure that you test the presentation and that it works well, also when using Powerpoint.

Please set up your presentation in 16:10 format. We prepared a template for your convenience. It is recommended but not enforced to use this… Please drop your final presentation before May, 27th in our share. Please make sure, you have the number of your accepted paper (e.g., 47) included in the filename.

Parallel Tracks

Most sessions have a number of presentations in the same room. The allocated time for each presentation is 20 minutes. We recommend allowing additional 5 minutes for discussions. As a courtesy to the other presenters in the session, we expect all presenters to stick to this time limit. It is important to have some time at the end for questions, so make sure that you allow for this when you prepare your presentation.

The session chair will moderate the session and is responsible for keeping speakers on track and on time. Do not feel upset if the session chair tells you that your time is almost up but make use of the last minutes to end your talk. If the chair stops you because you exceed your time slot, please thank the audience and leave the stage for the next speaker.

As part of these sessions, we sometimes allow commercial sponsoring partners to present a customer use case or other valuable information. Input and knowledge shared by vendors are an integral part of the programme. We expect presenters and sponsors paying full attention to their respective presentations.

Poster Session

Bring your poster as a print out (about A0 format) and set it up at the matching poster wall in the main auditorium when you arrive. The contribution number and title will be visible at the walls. All posters will be presented in the main auditorium across the whole conference.

The actual Poster Session will start by a very brief presentation of all topics by the authors. Please capture the essence of your contribution in up to three slides and be ready to present in 5 minutes the core message. Only very few questions of general interest will be allowed after your presentation.

After all posters have been introduced in this high-speed format, the authors walk to their Posters and are ready to answer individual questions and talk to the delegates for the remaining time of the session.