Minutes of the board of Directors
18th June 2002, Porto, Portugal

Present:   All BoD members. (Jan von Knop arrived during negotiation of item 5 and Mike Zastrocky as an observer arrived during negotiation of item 6 of the programme)

1. Welcome by the president.

The following agenda of the BoD was approved:

1. Opening of the Board meeting

2. Registration of participants

3. Minutes from the meeting in Porto, November 2001

4. Validity of the meeting in London, January 2002

5. Minutes from the meeting in London, January 2002

6. Modification of the Statutes

7. Internal Rules

8. Fees for the year 2002

a) Regular members

b) Corporate members

c) Members by correspondence

9 Presentation of plans for EUNIS 2003 by representatives of the University of Amsterdam; Petra Smulders and Hans Dijkman

10. Negotiation about Agreement between EUNIS and the University of Amsterdam

Discussion with Gregory Palmer and Jennifer MacDougall on collaboration with MAGPI on the EU – US grant program

11.  Preparation of the General Assembly meeting in Porto

a) Report on activities since last General Assembly

b) Report and approval of the final accounts of the year 2001

c) Proposal of budget for the year 2002

d) Approval of co-opted Board members

    • Viljan Mahnic, Slovenia
    • Andrew Rothery, Great Britain

e) Future activities

a. Place and date for EUNIS 2003: confirmation of the location in Amsterdam, The Netherlands,

    • Presentation of plans

b. Place and date for EUNIS 2004: confirmation of the location in Ljubljana, Slovenia

c. Place and date for EUNIS 2005: proposals to the General Assembly

d. Collaboration with MAGPI on the EU – US grant program

e. Getting the national web pages in shape

f.  Corporate seminar: the suggestion is to continue to organize a corporate seminar each 12-18 months

g. EUNIS Academia: the proposal is to create a new activity consisting of a permanent education for higher education executives on subjects related to IT

h. Lecture notes in Informatics

i. Other activities:

I. EUNIS prize….

II. European Issue/Part of EduCause Quarterly

III. Create The European database of MIS projects (project suggested by CSIESR, UCISA and Portugal; Try to get financing by EU.

IV. Organize a workshop about “IT Strategic Planning for Universities” in Paris on March 2003.

V. Good practice – Eunis web services

f) Election of new members to the Board of Directors

2. Registration

3. Minutes from Porto BoD meeting approved

4. Kristel Sarlin explained the background for and organization of the London meeting. The BoD meeting was called in time and all BoD members were informed about the agenda. Validity of the meeting approved.

5. Minutes of London BoD meeting approved

6. Different opinions were put forward with respect to modification of EUNIS Statutes: Yves Eplboin expressed the wish to increase the number of delegates from 2 to 4 but at the same time wished to maintain the principle of equilibrium between small and bigger countries. Others expressed the idea that universities might be represented and countries more or less disregarded. Jan von Knop wanted that local organizations be asked before further steps would be taken. The matter was to be discussed at the GA and after that also in electronic discussion (suggested conclusion by October 2002).

7. Internal Rules explained and approved.

8. (incl points 11b and c) 2001 account approved after vote: 7 in favour; 2 sustained. Budget 2002: Approved with addition of small amount for Task Force: E-learning.

Fees unchanged at 125 Euro.

Jean-Francois Desnos informed about a direct access to EUNIS account by Kristel Sarlin, Jean-Francois Desnos and Yves Epelboin. French law doesn’t allow an internal audit.

9. EUNIS 2003 conference in Amsterdam was presented by Petra Smulders and Hans Dijkman. A detailed business plan and budget were presented. The board approved the proposals. The conference should take place in the second half of June 2003, should have about 5 tracks (e-learning, ICT infrastructure, e-concern IS, information management, e-library). University of Amsterdam and EUNIS will share profit and risks (€ 10000).

10. Gregory Palmer (MAGPI) explained plans for a US – EU collaboration between business schools as financed by US and EU grants. Eunis BoD accepted to act as European coordinator for the project. Partner institutions were to be identified by end of September. J-F. Desnos was appointed as a liaison officer for this project.

11. The president explained activities in the board since the last GA and let approve the programme for the General Assembly meeting. It was agreed to replace the point “Admission of members” by “Membership issues”. Ivan Vrana informed about application of Romania for their EUNIS membership. The BoD supported their application unanimously.

Recorded by Ivan Vrana, Jens Doerup and Andrew Rothery

last updated 6/12/02 Y.E.