English translation of the official statutes as deposited in French in Paris, France, March 12th 1998. Modified June 26th 2008, 24th June 2010, 21st June 2012, 18th September 2025, 4th of June 2026.
European University Information Systems 4 June 2026 Statutes update
Article 1 — Name
A statutory association governed by the French law of 1 July 1901 and its law of enforcement of 16 August 1901 is founded between the subscribers of the following articles and designated as follows: EUNIS (European University Information Systems).
Article 2 — Purpose
The association pursues the mission of promoting policy advocacy, cooperation and digital transformation in European higher education and research. Activities undertaken by the association must remain consistent with this purpose.
Article 3 — Domicile
The registered office is Les Tricolores, 61 Rue de Lyon, 75012 Paris — France. The Board may transfer it, subject to General Assembly ratification. Practical arrangements are defined in the Internal Rules.
Article 4 — Duration
The association is established for a duration of ninety-nine (99) years from the date of its original declaration under the French law of 1 July 1901, made on 12 March 1998. This duration may be renewed by decision of the General Assembly before its expiry.
Article 5 — Membership
The association is composed of members admitted under these statutes.
The association is composed of the following statutory categories of members:
- Voting Members
- Non-Voting Members (including International Members, Corporate Members, Personal Members, and Honorary Members)
No additional membership categories may be created except by amendment of the statutes.
Voting Members are organisations that primarily serve European higher education and research. This includes: public and private higher education institutions delivering accredited education, public or non-profit research institutions, public or non-profit organisations acting on behalf of multiple higher education institutions at national or regional level, national research and education networks (NRENs).
Voting Members hold full membership rights, including voting rights, eligibility for election, and participation in all statutory decision-making processes, subject to meeting the Association’s membership criteria and payment of the applicable membership fee.
Categories, rights, obligations, and fees are defined in the Internal Rules, provided that such details do not contradict or modify statutory provisions.
Article 6 — Admission
Admission is subject to decision of the Board, ratified by the General Assembly. Procedures are defined in the Internal Rules.
Article 7 — Loss of Membership
Membership may be lost through resignation or non-payment.
The EUNIS Board of Directors reserves the right to ask a Member to replace its Representative if this Representative behaves in a way which conflicts with the aims of EUNIS.
Procedures are defined in the Internal Rules.
Article 8 — Resources
The resources of the association consist of membership subscriptions, subsidies, donations, and any other lawful resources.
Members pay an annual subscription, the amount of which is set by the General Assembly. Differentiated fees and exemptions are defined in the Internal Rules.
Article 9 — Management Structure
The management of EUNIS is organized in the following bodies:
- The General Assembly
- The Board
Article 10 — General Assembly
The General Assembly meets annually and includes Representatives of all voting members having paid their fee; elects the Board, and approves accounts. Procedures for notice, quorum, and voting methods are defined in the Internal Rules. Voting may take place in person or by electronic means, under conditions defined in the Internal Rules.
Article 11 — Board
The Board is elected by the General Assembly; it manages the association and represents it externally. The Board comprises a maximum of twelve (12) members. Members of the Board are elected for a term of three (3) years by the General Assembly from among representatives of voting members that have paid their subscriptions.
The limitation on Board representation is applied at the national level. Across all eligible voting organisations from the same country, no more than two (2) individuals may serve on the Board at any one time. This limitation is determined solely by the country of the member organisations and is not affected by the personal nationality of the individual representatives.
As an association registered under French law, EUNIS is required to have at least two (2) Board members domiciled in France. This minimum is applied before election results are finalised and takes precedence over the general country representation rule where necessary.
Composition, officer roles, and election procedures are defined in the Internal Rules.
Election procedures must ensure fairness, transparency, and equal opportunity for all eligible candidates.
Article 12 — Meeting of the Board
The Board meets at least once a year, by notification of the President, or at the request of at least one third of the members. Decisions are made by majority vote. In case of a tie, the President casts the deciding vote.
Any attending Board member can represent at most one non-attending member. Postal vote is not permitted.
Any Member of the Board who fails to attend two meetings in a row may be removed from the Board.
Past Presidents are invited to attend the Board meetings as advisors. They do not have voting rights.
Article 13 — Meeting of the General Assembly
The General Assembly includes all the members of the association, whatever their membership type. It is called at least once a year. The annual General Assembly takes place during the EUNIS Annual Conference.
At least fifteen days before the date of the General Assembly, the President or the Secretary calls a meeting of the members. The draft agenda appears on the notification to attend. The General Assembly Members can suggest additional agenda items by notifying the Secretary one week before the meeting.
The President, assisted by his officers, chairs the Assembly meeting and presents the previous year’s activity report for the association. The Treasurer explains his management of the finances.
At the General Assembly meeting decisions can only be made on items appearing on the agenda. Decisions are taken by absolute majority of attending or represented General Assembly voting Members. Any attending member can represent at most one non-attending member. Postal voting is not permitted.
General Assembly meetings may be held in person, remotely, or in hybrid format, provided that technical means ensure member identification, regular debate, and valid voting. Electronic voting is permitted if it guarantees voter authenticity, ballot confidentiality, and procedural integrity. Further details are specified in the internal rules.
If need be, the President or more than half the registered General Assembly Members can call an extraordinary meeting of the General Assembly.
Article 14 — Internal Rules
Internal Rules govern the detailed procedures of the association, including membership categories, admissions, removals, fees, voting methods, and event participation. The Internal Rules are available to all members. The Internal Rules are adopted and may be amended by decision of the Board, with a majority of at least two-thirds (2/3) of the elected Board members. This threshold applies to the total number of elected Board members, not only those present at the meeting.
The Internal Rules may not modify statutory provisions relating to membership categories (voting members, non-voting members), voting rights, eligibility for election, or the powers of the General Assembly.
Any amendment to the Internal Rules shall be communicated promptly to all members, together with a clear explanation of the change and its justification. All Internal Rules in force, including amendments adopted during the year, shall be submitted to the General Assembly for annual ratification. Amendments not ratified by the General Assembly shall cease to have effect from the date of the General Assembly’s decision.
Article 15 — Dissolution
In the event of a dissolution pronounced by at least two thirds of the members attending the General Assembly, under the terms of validity set out in Article 10, one or several liquidators will be appointed by the General Assembly and the assets of the association, if any, will be distributed in conformity with Article 9 of the Law of 1 July 1901 and with the decree of 16 August 1901.
— End of Statutes —
