EUNIS will hold an extraordinary electronic General Assembly on Tuesday 28 January 2026. This e-GA takes place in addition to the annual General Assembly during the EUNIS Congress and focuses on two specific topics: a formal vote on the proposed statutes update and member input on future membership categories.

Draft agenda

  1. Welcome and confirmation of voting rights The meeting will open with a welcome from the President and a formal confirmation of voting rights. Voting eligibility will be verified using the Orgo tool.
  2. Introduction to the Orgo tool Members will receive a short introduction to the Orgo platform used for participation and electronic voting, explaining how identification, discussion, and voting are supported during the General Assembly.
  3. Approval of the June 2025 General Assembly minutes The minutes of the General Assembly held during the EUNIS25 Congress in Belfast will be presented for formal approval and put to an electronic vote.
  1. Shaping our future: statutes and internal rules This agenda item forms the core decision point of the extraordinary General Assembly. The Board will present the proposed update of the EUNIS statutes and explain the clearer distinction between statutes and internal rules, and why this is important for future governance. An explanatory video is available so members can review the proposal beforehand. Members are also invited to join a dedicated town hall discussion on 15 January to ask questions and explore the proposal in more depth.
  2. Member input and consultation on future membership categories Members will be invited to provide input on the upcoming update of EUNIS membership categories. This discussion focuses on how EUNIS defines members and partners as the community grows and diversifies. This item is consultative and will directly inform the next phase of work by the Board.
  1. Story of the year: what we’ve achieved together in 2025 A short reflection on key achievements from 2025, highlighting community growth, Special Interest Group activities, and organisational developments.
  2. What’s coming next A brief look ahead, including a reminder of the call for proposals for EUNIS26, the next General Assembly during EUNIS26 in Timișoara on 4 June, and the call for future EUNIS Congress organisers.
  1. Any Other Business (AOB) An opportunity for members to raise final comments, questions, or announcements relevant to the General Assembly.
  2. Closing remarks The President will close the meeting and outline next steps following the extraordinary General Assembly.

Members may suggest additional agenda items by notifying the Secretariat via info@eunis.org no later than Wednesday 21 January 2026, one week before the General Assembly.

Voting representatives and proxies

All staff of EUNIS member organisations are welcome to attend. Only appointed representatives of Regular Members who have paid their annual subscription are entitled to vote at the General Assembly. Members are kindly asked to verify their organisation’s membership status in advance via the EUNIS website. The electronic voting link will be sent only to representatives of active member organisations.

If you are unable to attend, you may nominate a proxy to vote on behalf of your organisation. Proxy nominations must be sent to info@eunis.org by 21 January, clearly stating the name and contact details of the proxy.

Joining the online meeting

The General Assembly will take place fully online. Technical arrangements will ensure proper identification of participants, open debate, and secure electronic voting in line with the statutes and internal rules. If you have not received an invitation yet, please register via this form.

We look forward to your participation and to shaping the next steps of the EUNIS community together.